An online wedding RSVP form tells you who is coming, what they will eat and anything else you need before the day. Qwenvo's free Wedding RSVP template asks for guest names, a yes or no, a meal preference and an optional song request, then thanks the guest. Change the date, the meal list and the wording, and send the link.
What the template asks
- Guest name(s): a short answer where a guest can type their own name and their plus-one's.
- Attending?: a choice between Joyfully accept and Regretfully decline. The tone fits a wedding without needing extra text.
- Meal preference: a dropdown with Chicken, Fish, Vegetarian and Vegan. Match it to your caterer's menu.
- Song request (optional): a short answer. A small, fun question that makes people want to finish.
The intro reads "We would love to celebrate with you. Please respond by May 1st." Replace the date with yours.
Fields I would add
- Email: so you can send updates and the confirmation. Use an Email block, so typos are caught.
- Number of guests: a Number block, if each invitation covers a household.
- Dietary needs and allergies: a long answer. A dropdown of meals does not catch a nut allergy.
- Message for the couple (optional): a long answer. These become keepsakes.
- Accommodation or transport needed: a yes or no, if guests are travelling.
Wording you can copy
- "Will you be joining us?"
- "Who is coming? Please write every name on your invitation."
- "Any allergies or dietary needs we should tell the kitchen about?"
- "What song will get you on the dance floor?"
- Thank-you page: "Thank you. We cannot wait to celebrate with you." For a decline: "We will miss you."
Logic that saves guests time
- If the answer is Regretfully decline, hide the meal question, the song request and every question after it. Nobody who is not coming should have to pick a fish.
- If the number of guests is more than one, show a field for each extra guest's meal.
- If a guest says they need transport, show a pick-up location question.
Learn how to build them in the conditional logic guide.
Keeping the RSVP private
In the form Settings drawer you can password-protect the form, so only people who got the invitation can answer. You can also close the form on a date, so the RSVP shuts the day your caterer needs final numbers, and prevent duplicate submissions so a guest does not answer twice. Add a redirect on completion if you want to send guests to your wedding website after they answer. See form Settings.
Tracking replies
Open the Submissions table to see who has answered. Use Insights for a count of accepts and declines, and the meal split for your caterer. Send each reply to Google Sheets or Airtable if you keep your guest list there, or export a CSV or XLSX to share with your planner.
Switch on the confirmation email to respondents so every guest gets a receipt. If a guest writes a long note, the AI triage summary and priority (low to urgent) help you spot the messages that need a quick answer, such as a late allergy or a travel problem. The limit is 10,000 submissions a month, far more than any guest list.
Mistakes to avoid
- One form for the ceremony and a separate one for the dinner. Ask both on one form with logic.
- Making the song request required.
- No deadline. Put the date in the text and also close the form on it.
- Asking for plus-ones without saying whether they are invited. Write it on the invitation and the form.
- Not testing the form on a phone. Most guests will answer on one.
A limit that matters for names
The per-submission PDF export cannot draw some scripts, such as Devanagari and Arabic, or emoji. If your guest list includes names in those scripts, use the CSV or XLSX export, which handles them. Also, if you and a co-planner edit the form at the same moment, the last save wins, so take turns.
Why not just use a free tool you already know?
You can. Google Forms and Tally's free plan both work for a simple RSVP. The differences here are design control, your own web address and hiding the builder's badge, which on Tally need Pro at $29 a month. Here they are free. See Qwenvo vs Tally.
Questions people ask
Can I add a meal choice for each guest?
Yes. Ask for each name and meal in the same form, and use logic to show extra meal questions for extra guests.
Can guests RSVP without an account?
Yes. Guests open the link and answer. They do not sign up for anything.
Is the wedding RSVP form free?
Yes. There are no paid plans and no card is needed.
Every feature, $0, no card.
Create your wedding RSVP