To collect signatures, type / in the editor and add a Signature block. Respondents sign with a finger or mouse, and the signature is saved with their other answers in Submissions. Pair it with a name, a date and a clear statement of what they are agreeing to.
What a signature field is good for
- Parental consent and permission slips: the field trip permission slip.
- Board votes and consents: board vote and consent.
- Waivers, policy acknowledgements and agreements to terms.
- Expense, reimbursement and request forms that need an approver's sign-off, such as the expense reimbursement form.
Build the form step by step
- Start a form and add the identity questions first: full name, email, and the date.
- Add a Text block with the exact wording of what is being agreed to. Keep it short and specific.
- Add a required Checkboxes block that says 'I have read and agree'. This makes the agreement explicit.
- Type
/and choose Signature. Title it plainly, for example 'Sign here'. - Switch on a confirmation email to the respondent in Settings so they get a copy. You can also attach a PDF of the answers to your own notification email.
- Preview on a phone and on a laptop. Sign with a finger and with a mouse.
Make the record stronger
- Verify the email. Turn on respondent email verification so each person confirms the address with a one-time code before the form is accepted.
- Prevent duplicates if each person should sign once.
- Use the audit log. It shows who published, deleted, exported or changed what across the workspace, which helps when you must show the form was not altered.
- Keep version history. Qwenvo keeps 90 days of version history, so you can see the wording in force at a given time.
- Set retention. Delete signed forms after the period you are required to keep them, using the data retention setting.
Export and file the signed copies
Open Submissions and download an individual submission as a PDF, or export everything as CSV, JSON or XLSX. Name a folder and a routine for storing the PDFs, so you are not hunting for them months later.
Mistakes to avoid
- Burying the terms. Put the wording above the signature, not behind a link nobody opens.
- No name or date next to the signature. A drawing alone is hard to match to a person.
- Assuming it is legally enough everywhere. Rules for electronic signatures differ by country and by document. If a lot depends on it, ask a lawyer.
- Not testing the PDF. Download one yourself and read it.
Two honest limits. First, per-submission PDFs cannot draw some scripts, such as Devanagari and Arabic, or emoji, so a name typed in those scripts may not appear in the PDF; CSV and XLSX exports handle them. Second, Qwenvo is a form builder, not a dedicated contract-signing service, so use a specialist product for documents that need that.
Wording you can copy
Place a short statement right above the Signature block, in a Text block people will actually read:
I confirm that the information above is correct and that I agree to the terms stated on this form. Signing below is my signature.
Then order the end of the form like this: full name, date, the required agreement checkbox, the Signature block. A reader checking the record later sees who signed, when, and what they agreed to, all in one row of Submissions. If the form is for a minor, add a field for the parent or guardian's name and relationship.
Test the whole signing flow
Before you send the form to anyone, sign it yourself on a phone and on a computer. Check that the signature appears in Submissions, that the PDF of the submission looks right, and that the confirmation email reaches you. Ask a colleague to try it too, because people sign differently with a finger than with a trackpad. Fix wording or spacing now, since changing a form after people have signed makes the records harder to compare.
Questions people ask
Can people sign on a phone?
Yes. The Signature block works with touch, and with a mouse on a computer. There is no mobile app; the form opens in the phone's browser.
Where do I see the signature?
In the Submissions table and in the PDF of each submission.
Is the form free?
Yes, including the Signature block. On Tally, signatures are also available on the free plan; branding removal and other extras are not. See Qwenvo vs Tally.
How do I protect the form?
Use a password, a close date and a submission limit, all in form settings.
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