To build a free application form, split it into short pages, add a File upload block for CVs or transcripts, ask the essay questions that separate candidates, and set a closing date. Qwenvo includes templates for jobs, scholarships and communities, and every feature is free.
One builder, three kinds of application
- Jobs: the job application form asks for name, email, phone, a LinkedIn or portfolio link, a CV upload (PDF, DOC or DOCX), years of experience, a motivation question and an earliest start date, over two pages with a progress bar.
- Scholarships: the scholarship application has three pages: Academics (a GPA number between 0 and 4, a transcript upload and an essay about a challenge), References (name, relationship and email) and a certification signature.
- Communities and programs: the community membership application asks what describes the applicant, why they want to join, what they can offer and which house rules they agree to.
Design it for the person applying
- Start with identity and contact. These are quick wins that get people moving.
- Put the file upload on page two, once they have invested.
- Ask one or two open questions, no more. Each long answer is an hour of someone's life.
- Put references and consent last, with a plain explanation of what you will do with them.
- Add a final Signature block when you need a certification that the information is true.
- Use the Progress bar so people know how much is left. See progress bar.
Set the rules of the process
- Close form on a scheduled date so the deadline is enforced at a time and time zone you choose.
- Limit number of submissions if you can only review so many.
- Prevent duplicate submissions to stop repeat entries, detected by browser cookie, IP address or an email question.
- Respondent email verification to make sure contact addresses work.
- Confirmation email to the applicant, telling them when they will hear back.
- Closed form message that explains where to find the next round.
Save-and-return is partial: Save answers for later keeps unsent answers in the applicant's own browser, so they can come back on the same device. Tell applicants not to switch browsers midway.
Review applications
Open Submissions for a table of applicants, where you can open each one, download files and export CSV, JSON or XLSX for a shared scoring sheet. Add teammates with members so reviewers can work in the same workspace, and use the audit log to see who exported what.
A simple scoring approach: export to a spreadsheet, add one column per criterion, and have each reviewer score independently before you compare.
Use AI carefully
Triage submissions with AI can give each application a category, a priority, a summary and a suggested reply. That helps with volume, but it is not a decision-maker. AI can misread context, favour certain writing styles and miss strong candidates. Treat summaries as a reading aid, set clear criteria yourself, and have a human read every application you might reject. See screening job applications with AI for the fairness guardrails.
Handle personal data with care
- Ask only for what you need to decide. Date of birth and photographs are rarely necessary at the first stage.
- Use Submissions data retention to delete applications after a defined period.
- Tell applicants who sees their data and for how long.
- Qwenvo is hosted in the United States. If your applicants are covered by rules that need European hosting, Tally is hosted in Europe and may suit you better.
An honest limit
A form collects applications; it is not an applicant tracking system. There are no pipeline stages, interview scheduling or offer letters. For a handful of roles or a single scholarship round, a form and a spreadsheet are enough. For continuous hiring at volume, use a dedicated hiring tool.
Questions people ask
Can applicants upload a CV?
Yes. The File upload block accepts files up to 1 GB, and you can limit file types such as PDF, DOC and DOCX.
Can I let applicants edit after submitting?
Not directly. Applicants can submit again unless you prevent duplicates; read the latest one.
Is there a limit on applications?
No cap on the free account, within the fair use policy.
Every feature, $0, no card.
Build a free application form