Best free form builder for nonprofits and volunteer groups

The best free form builder for a nonprofit is one with no per-seat or per-feature fees, so volunteers and staff can share it without budget approval. Qwenvo is $0 with unlimited teammates; Tally and Google Forms are also free. Disclosure: we make Qwenvo, so it is listed first. Check each vendor for nonprofit discounts yourself.

What nonprofits need from forms

Charities and community groups run on volunteers, tight budgets and trust. We ranked the tools on that, in this order:

1. Cost and seats. Can the whole committee have access without paying per seat?
2. The core jobs: volunteer sign-ups, memberships, event RSVPs, awards, votes.
3. Paying for things: event tickets, fun-run entries, with a low or zero platform fee.
4. Care with personal data: retention, access and audit.
5. Honest limits.

At a glance

• Qwenvo: $0; unlimited teammates, workspaces and folders; payments through your Stripe with 0% platform fee.
• Tally: free for unlimited forms and submissions; teammates need Pro.
• Google Forms: free with a Google account; no built-in payments.
• Fillout: unlimited free seats, 1,000 responses a month.
• Formbricks: free to self-host; built for surveys.

1. Qwenvo

Best for: committees and volunteer groups that want everything in one place at no cost. Teammates, workspaces and folders are unlimited, so the events team, the membership secretary and the treasurer can each have their own area.

• Volunteer sign-up and volunteer shift sign-up: collect availability and shifts.
• Community membership application and awards nomination.
• Fun run registration with a Payment block for entry fees.
• Board vote and consent for trustees, with signatures.
• Set data retention in Settings so applicant details are deleted after a period.

Watch out for: Stripe is the only payment provider, and we make no claim about tax or donation receipts, so check what you need from Stripe or your own records. It is hosted in the United States, has no HIPAA offering and no mobile app, and if two people edit the same form at once, the last save wins.

2. Tally

Best for: one person running a few simple forms. Watch out for: teammates, custom domains and branding removal are Pro features, $29 a month or $290 a year, so a committee sharing a workspace runs into the paywall. Tally is hosted in Europe, which matters for some European organisations.

3. Google Forms

Best for: quick polls and RSVPs among people who have Google accounts. Watch out for: no built-in payments, Google sign-in for file uploads, limited design.

4. Fillout

Best for: groups that already track members in Airtable or Notion. Watch out for: 1,000 responses a month on free, which a large event could pass. See Fillout pricing.

5. Formbricks

Best for: an organisation with a technical volunteer who can host software and wants member feedback surveys. Watch out for: you maintain it. See pricing.

Ask about nonprofit programmes

Some vendors may offer discounts to registered charities. We have not verified any, so check each pricing page and ask support. A free plan with no feature wall makes the question moot.

Where the others are better

Some charities need a donation platform with recurring gifts and tax receipts. A dedicated tool for donations does that; a form with a Payment block does not.

A simple first month

1. Week one: create the volunteer sign-up and the membership application, and invite the committee as teammates.
2. Week two: put the forms on your website with an embed, or share the link in your newsletter.
3. Week three: connect Google Sheets or Slack so new sign-ups reach the right person.
4. Week four: review the results, remove questions nobody needed, and set a retention period.

Questions people ask

Can a nonprofit take donations through a form?

A Payment block can take one-off payments through your Stripe account. Receipts and recurring gifts are handled in Stripe or your own systems.

How do we share a form builder across volunteers?

Invite them as teammates. On Qwenvo that is unlimited and free. See members.

How long should we keep volunteer data?

As briefly as your purpose allows. See data retention.

Will this stay free? If paid plans are ever introduced, everything you already use stays available and you will be told well in advance. Today there is no plan to pick and no card on file.